The report will be important at the end of lease term when the make good is under consideration. Give them a copy and you keep a copy on file. Note the condition of the premises in a ‘condition report’ that the tenant should sign at the end of the inspection.That will include access, common areas, security, property use, and risk management. They all should occupy to the same set of rules. This strategy is wise when you have a building with a number of tenants. Give the tenant a set of ‘building rules’ that tell them exactly how things happen in the property.Those guidelines should also contain the plan approval requirements and the specification of materials and finishes to be used in the premises. Give the tenant a set of ‘fit out guidelines’ that control the building activity that is likely to happen in the premises.As part of that process take plenty of photographs around and in the premises to record the state of the tenancy at time of handover. Meet the tenant on site to inspect the premises together.Hold on to the keys until these things have been done. As a general rule nothing happens until the lease is signed by all parties, rent is paid, deposit is paid, guarantees are in and validated, and any other lease requirement completed.So here are some tips that can help you structure your tenant movement processes and controls. Moving a single tenant into a property is not all that hard, although the issues become much more complex with multiple tenant movements, just like that which you get when you are looking after a large project or shopping centre. The checklist process will cover issues well and help prevent errors. In leasing and managing a property, there are many things that happen every day to distract you. When it comes to moving a tenant into a commercial or retail property, you can develop a checklist to keep you on task and cover the critical issues relative to the property and the parties involved.

Commercial move in move out checklist